SiftMed Case Study: Accelerating HR and Unlocking Time for Growth

Company Overview

SiftMed is a leading Canadian tech company that leverages AI to simplify the management of complex medical records. Their web application streamlines accident and injury case workflows, creating timelines and enabling users to tag, annotate, and generate reports. Based out of Newfoundland, SiftMed has experienced rapid growth, expanding from 12 to 60 employees in under two years.

The Challenge

When Lisa joined SiftMed, the company relied on manual processes for HR tasks. "We were using spreadsheets, Google tools, and a lot of manual effort to manage HR," Lisa recalls. As the company scaled, these methods became very time consuming

The manual processes created inefficiencies that negatively impacted their recruitment flow, onboarding speed, equipment tracking, and performance management.

SiftMed's HR needs became clear. Lisa needed an HR platform that would:

• Streamline recruitment and onboarding workflows.
• Centralize employee information.
• Reduce time spent on repetitive administrative tasks.
• Improve visibility into employee lifecycle data.

The Solution

After learning about Collage HR in 2024, Lisa saw value in how it could help reduce their HR process inefficiencies. "I immediately realized this could make my life a lot easier," Lisa says.

Collage HR offered an intuitive, all-encompassing platform with features tailored to SiftMed’s growing needs:

1. A robust recruitment module that flowed seamlessly into new hire onboarding.
2. Centralized source of truth for all employee documents and information.
3. Time-saving automation for tasks like equipment tracking and generating reports.

Key Benefits

1. Streamlined Recruitment Workflows

As a fast-growing organization, Lisa described recruitment as her favorite Collage HR feature: "It was a game-changer. Recruitment tools with other HRIS platforms were either much more expensive or ineffective. Collage was seamless…”  

Lisa explained that the recruiting functionalities had not only improved her HR workflows, but the workflows of the wider company: “Everyone said ‘This is so much better than what we were doing before.’”

From tracking candidates to managing hiring pipelines, Collage HR simplified the process for SiftMed's growing team, allowing them to hire faster and more efficiently.

2. Time Savings

By automating HR workflows, SiftMed estimates saving approximately 70 hours per month. Tasks that previously required juggling multiple tools—like booking flights or tracking headcount—are now centralized in Collage.

Lisa says, "Before Collage, I had QuickBooks, multiple spreadsheets, and calendars open just to do simple tasks. Now, I have everything I need in one place."

3. Enhanced Employee Engagement

Collage HR’s intuitive interface encouraged widespread adoption across the team. Employees now use Collage as the "source of truth" for tracking promotions, requesting time off, and staying up-to-date on equipment assignments.

Lisa notes that even SiftMed’s COO has praised the platform: "He said, 'This seems like the perfect solution.' It's just so much more organized than before."

4. Increased Visibility and Reporting

Collage HR simplifies pulling key stats like headcount and recruitment data. Lisa explains, "I can pull all the information I need without spending hours tracking it down. This alone has freed up so much of my time to focus on other priorities."

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